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Receipt Book — KL Empire KLIA
Notifications
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Guests checked in today
Receipt No.
Guest Name
Cell No.
NRIC / Passport
Room
Night(s)
FI
Extra
Room Rate
Deposit
Late Check
Grand Total
Check In
Arrival Date
Arrival Time
Check Out
Actions
All guests
Search by:
Receipt No.
Guest Name
Cell No.
NRIC / Passport
Room
Night(s)
FI
Extra
Room Rate
Deposit
Late Check
Grand Total
Check In
Arrival Date
Arrival Time
Check Out
Actions
In House
Guests / reservations
—
Qty of Rooms
—
Deposit
—
Other Currency Deposit
—
Total ND Deposit
—
Staff see their own branch only; admin picks the branch in the top right. Includes guests due to check out today. When a reservation has several rooms in house, Check Out asks which ones to hand back; receipt amounts stay unchanged. Switch the Departures Filter next to the heading to Departures to see the check-outs of the last 24 hours and put a mistaken one back with Undo Check Out; after a day the list clears itself. Right after a check-out this page also offers Undo.
Receipt No.
Guest Name
Room
Check In
Scheduled Check Out
Deposit
Other Currency
Actions
T.T.X Period Report
No.
Room No.
Night(s)
Room Rate
T.T.X (RM)
Check In Date
Grand Total
Actions
User Management
Username
Full name
Email
Role
Company
Permissions
Actions
Add User
If an email is provided, the login username and password are emailed to the new user (requires Email/SMTP settings).
Roles
Create custom roles with their own permissions, then assign them to users above. A user assigned to a company only sees that company's data.
Role
Permissions
Users
Actions
Company Settings
Details and logo set here are printed on the receipts of that company's guests. The Auto Check-out column is the time the In House list releases a room by itself on its check-out day. It is a branch setting: a company that has branches shows "Per branch" and you change it by editing the branch.
Logo
Company Name
Reg. No.
Phone No.
Email
Website
Auto Check-out
Status
Actions
Rooms
Room numbers offered in the New Guest form, with category and floor. Each branch keeps its own rooms, categories, floors and extra types.
Room No.
Category
Floor
Actions
Add Room
Room Categories
Options offered in the Category dropdown above.
Category
Actions
Floors
Options offered in the Floor dropdown above.
Floor
Actions
Type of Extra
Options offered in the "Type of Extra" dropdown of the New Guest form.
Type of Extra
Actions
Extra charges
Add-ons for the branch — a resort fee, an airport transfer, a late check-out. They are added to the room total on the New Guest form, and each one prints as its own line on the receipt.
0 active
Charge
Amount
Who pays it
Status
Actions
Each charge is the amount times a value box from the New Guest form — Night(s), FI, Room Rate, Late Check, Deposit, the Extra boxes, or Once. The FI KELESTARIAN row is built in: rename it, re-price it or pause it here. Existing bookings keep the charges they were booked with.
Expense Types & Service Providers
Options offered in the Type and Service Provider dropdowns of the Add Expense form (Expenses - Cash and Expenses - Bank Transfer). Each branch keeps its own lists.
Expense Types
Options offered in the Type dropdown.
Type
Actions
Service Providers
Options offered in the Service Provider dropdown.
Service Provider
Actions
Sales Sources & Commission
Each branch keeps its own sources and paid-on options. Pick a branch, then manage its list below.
Source
Category
Commission %
Actions
Paid On
Payment channels recorded on daily sales (e.g. Cash, Bank Transfer).
Paid On
Actions
Sales Extra Category
Optional extra categories recorded on daily sales (shown as an Extra drop-down in Add Sale). Managed per branch above.
Extra Category
Actions
Booking Types
Options offered in the Booking Type dropdown of the Add Sale form.
Booking Type
Actions
Printing Layout
Each branch can use its own paper orientation and number of receipt copies. Pick a branch, choose how its A5 receipt paper is fed and how many copies one receipt prints, then Save. The receipt keeps the same size and content; the copies print in one job.
Print immediately goes straight to the printer when the desk opens Receipt Book with the desk shortcut (open-desk.bat). In an ordinary browser window Windows still shows its print window. WhatsApp receipts are always one copy.
Email (SMTP)
Used to email new users their login details. Leave host blank to disable email.
Send Test Email checks the connection and login, then sends a test message to the From address above.
Backup
Download a full copy of the database now, or let the system back it up automatically on a schedule.
Automatic backup
No automatic backup yet.
Saved backups
Restore overwrites all current data with the contents of a saved backup. A safety backup of the current data is taken automatically before restoring. Only administrators can restore.
File
Size
Created
Actions
Admin Branding
Panel name, logo and copyright shown on the admin panel, the /admin login page and the footer. Defaults are the built-in TSS values.
Guest Report
Every guest checked in during the chosen dates, with the same figures the Guest List shows. Pick the branch and the two dates, run the report, then download it as Excel, CSV or PDF. Leave a date blank to run the report from the start or up to today.
The totals cover every guest in the range, not only the rows on screen.
Receipt No.
Guest Name
Cell No.
NRIC / Passport
Room
Night(s)
Room Rate
T.T.X
Grand Total
Check In
Check Out
User Activity Logs
Date / Time
User
IP Address
PC Name
Action
Detail
Export Data
Download the selected data set as JSON (full backup) or CSV (opens in Excel / Google Sheets), or the whole database as a .sql file (companies, users, rooms, guests, sales, settings — ready to load into MySQL/SQLite on your own hosting). Keep the files safe — JSON/CSV can be imported again later.
Import Data
Pick the data set above, then press "Download demo file" to get a CSV template for that data set, fill your rows into it (delete the sample rows), then choose that file and press Import. A JSON or CSV exported from this system also works. Comma-, semicolon- and tab-separated files all load, and header names are matched flexibly ("Room No" = "roomNo"). Guest rows whose No. already exists are skipped; rows without a No. get the next No. and receipt number.
This page keeps every leave request this account has filed, so the answer can be followed where it was asked. Press Apply New Leave to open the paper the hotel uses: the Employee Name comes from the staff record attached to your own login, and the boxes under it fill themselves off that card - you can only apply for yourself. Tick the kind, give the first day, and the last day and the count follow. The people this branch named as approvers on the HR Setting page get an email the moment it is filed, and the request waits there for their decision. Whoever is allowed to decide leave can always file without notice, so a sudden illness still gets in today - a manager can key a form in for somebody else on HR > Leave Management. That same right draws the Leave Waiting for Approval board above this list: each row carries the signature box it has reached, Approve All Waiting answers every row on it in the paper's order, and a request this login filed itself can be deleted from its own row.
Key in every sum a staff member took during the month - one row each, so the book shows who took what and when. The Advance box on New Entry fills itself in from this book, so the month's total is not typed twice; typing a figure into that box still stands on its own. Pick the Payment Method - Cash or Bank Transfer - then press Sync on the row to file that advance in the Monthly Sales Record expenses. It opens the matching Expenses page, and pressing Re-sync later only brings the same expense line up to date - it never pays the advance twice.
New Entry
Pick the staff member and the card fills in the IC, position, pay, the S&P/H rate and the two statutory amounts, while the unpaid and annual leave days come off the leave book for that month and the Advance box comes off the Advance tab. Basic Working Days (Month), Total Working Days and Basic OT Hours are not on the card - key them in fresh for every month. The three money boxes work themselves out: Basic OT Total = Basic OT Hours x Basic OT Per Hour, S&P/H OT Total = S&P/H Hours x its pay per hour, and Total OT Amount = those two totals plus the Allowance. A day of unpaid leave is charged at Basic Salary / Basic Working Days (Month), falling back to Total Working Days when that box is blank, so the Deduction box fills itself in. Type over any box for this month only.
The two shaded boxes are the month's answers: Total Income = Basic Salary + Basic OT Total + S&P/H OT Total + Allowance, and Net Pay = Total Income - Advance - Deduction - EPF - PERKESO.
Once the entry is saved these figures belong to that month: changing the staff card later cannot move it, and the next entry you file follows the new card.
Entries
Month
Staff Name
IC / Passport
Position
Days
OT Hrs
OT Per Hr
Unpaid
AL
S&P Hrs
Basic
Allowance
Basic OT Total
S&P OT Total
Total OT Amount
Advance
Deduction
EPF
PERKESO
Net
Actions
One line a day per person: the hours worked, the OT hours and the leave taken that day. The month box on the left only picks which month's lines are listed; the Date box is the day being filed. Leave kinds come from HR Setting. This is the day book - the Monthly Entry sheet is still keyed and saved on its own.
Daily Entries
Date
Day
Staff Name
Hours Worked
OT Hours
Leave
Remark
Actions
Staff Info
No.
Staff Name
IC / Passport
Position
Phone
Joined
Basic
Status
Docs
Actions
Documents - IC copy, contract, MC or any PDF - are opened from the staff row. A deactivated staff member stays in the book and in the payroll history; they simply stop showing on the payroll sheet.
Leave Request
Leave Requests
Staff
Type
First Day
Last Day
Days
Reason
Document
Status
Actions
Leave Balances
Staff
Annual
MC
Emergency
Maternity
Paternity
Each box reads taken / entitled with the balance underneath. The entitlement comes from the staff record, so change it there; maternity is 98 days and paternity 7 days by the Malaysian rule.
Leave Management
Leave type key: AL Annual · UL Unpaid · MC Sick · EL Emergency · MAT Maternity · PAT Paternity · REP Replacement. One box is one day that person was away, and the letters inside the box name the kind of leave. The figure on the right of a line counts the days in that month; the bottom line counts how many staff were away on that day. A pale box is a request still waiting for a decision.
Leave Management Laster
Every day of leave each person took, month by month, as on the paper sheet: four lines per person (AL, UL, MC, EL), each line totalling itself, then a This Column Calculation Without AL line whose twelve boxes add every kind except AL, whose WITHOUT AL box is that row totalled and whose TOTAL box is the person's whole year across every kind. The green ALL STAFF TOTAL line at the bottom adds everyone on the sheet the same two ways. Only approved leave is counted here - a request still waiting shows on the Leave Management calendar, not in the register.
Monthly Payroll
No.
Staff Name
Position
Total Working Days
Basic Hr
Pay/Hr
Unpaid
MC
AL
OT Hr
OT Rate
OT Total
S&P Hr
S&P Rate
S&P Total
Basic
Allowance
Total Amt
Advance
Deduction
EPF
PERKESO
Nett
Paid
Actions
The sheet fills itself from the HR New Entry keyed for the month on the bar: Total Working Days, Unpaid, AL, the OT hours and rates (the entry's Basic OT Hours and Basic OT Per Hour become OT Hr and OT Rate, and its S&P/H hours and rate fill the Sunday lines), Basic, Allowance, Advance and the Deduction it already priced against Basic Working Days. MC comes from the approved leave of the month, and Basic Hr / Pay/Hr come off the staff card. A month with no entry falls back to Unpaid x (Basic / Total Working Days), so RM 1,700 over 26 days is RM 65.38 a day, and a blank Total Working Days box is the plain 26. Total Amt = Basic + Allowance + OT + S&P. Nett takes out Advance, Deduction, EPF and PERKESO. OT and S&P are hours x rate. EPF / PERKESO use the fixed monthly amount on the card when it has one, otherwise the branch percentages. Type over any of them to keep what was actually paid: once a month is saved, opening it again shows the amounts that were saved, and a change to the card or the rate table never moves an old record.
HR Report
Month
Staff Name
Position
Entries
Basic
Days
Unpaid
AL
Allowance
Basic OT Total
S&P OT Total
Total OT Amount
Advance
Deduction
EPF
PERKESO
Net
HR Setting
These three lists are what the Leave Apply page and the staff cards are built out of, and every one of them belongs to the branch picked at the top of the page.
1. Leave Category
Name
Code
Notice (days)
Supporting document
Filed as
Actions
The code is the short mark written in every day box of the Leave Management calendar and on the Laster, so keep it to two or three letters. A branch that has never been set up here starts with the seven kinds the book knows: AL, MC, EL, MAT, PAT, UL and REP. Renaming or re-coding one changes what the desk sees; deleting one leaves the applications already filed under it exactly as they were.
Notice (days) is how far ahead an applicant has to ask for that kind of leave. Annual and Medical start at 7 and the rest at 3; key what your own hotel expects. A 0 means the day itself is allowed - no warning needed. Whoever is allowed to decide leave (and a supervisor with the Leave special permission) can always file without notice, so an MC this afternoon still gets in. Leave Apply shows the figure on its Notice box, and the server refuses an application that breaks it.
Supporting document is the paper that has to come with that kind of leave - the doctor's slip under an MC, the letter under a compassionate day. Tick it and the form will not file the application until a PDF or a photo is attached; leave it clear and nothing changes from today. It works the same on both forms, the person's own Leave Application and a manager's HR > Leave Management, and it belongs to this branch alone - another branch's tick does not reach these forms. A file already attached can be opened, replaced or removed from the row; deleting the application takes its file off the server with it.
2. Position Category
Name
Actions
The job titles offered on a staff card and on an HR entry. Nobody is stopped from typing their own if the list has not caught up.
3. Who May Apply for Leave
Tick the staff who are allowed to send in a leave application themselves. The names come off this branch's staff list, so a person added on Staff Info appears here at once. A name left unticked cannot apply: it does not show on the Leave Apply page and the server refuses it, so a supervisor has to key the form in for them. Nothing ticked means nobody at that branch files on their own - only whoever can decide leave, who can always file for somebody else.
4. Leave Approval Users
Tick the accounts that must hear about a leave application - the company owner, HR, an admin, a manager. The list comes straight off the Users page, so an approver is always a person who can already log in to this branch. When staff send an application, every one of them gets an email - and so does every admin of this branch, ticked or not. On a phone, use Save and they will still see it on the Leave page.
Leave Application Form
:
:
:
:
:
Leave Information
:
:
:
:days
:
:
Replacement / Duties During Leave
Name of the officer who will take over my duties during my absence:
:
:
Approval
Employee
Supervisor / Head of Department
HR / Management
Date:
Date: ___ / ___ / ______
Date: ___ / ___ / ______
IC / Passport
Branches
All branches under this company. Edit a branch to change the details and logo printed on its receipts, its currency, IC / Passport nights and its own Auto Check-out time. A branch added by a company manager waits here for head office to approve it — until then it cannot take bookings.
Logo
Branch Name
Reg. No.
Phone No.
Email
Website
Auto Check-out
Status
Actions
Check out
Tick one or more rooms to hand back. Unticked rooms stay in house.
